Operations & Finance Coordinator ⚙️📊💰 (Canadian…

About the CompanyWe’re a niche tech talent acquisition partner based in Canada. Founded in 2018, we help organizations maximize ROI on their technology investments by finding the right people. Our mission: to guide and support companies through their tech hiring journey, creating partnerships that drive success.We offer technical recruitment via full-time and contract placement services (our primary business) with a longer-term strategy of building complementary tech talent advisory services. We connect companies with experienced technology professionals for permanent roles and contracts ranging from 3 months to multi-year projects. We specialize in cybersecurity, cloud computing, AI, data engineering, software development, and other critical tech areas that enable digital transformation. Beyond recruiting, we advise on tech talent strategy, market insights, and employer branding.Our clients are enterprises and mid-sized companies across Canada (expanding to the US) in tech and tech-enabled industriesfinancial services, manufacturing, healthcare, etc. We partner directly with technology and data leaders and department heads, not HR.Our community are technical professionals across Canada (expanding to US) with 2-40 years of experience, from well-funded startups to established corporations.We work with respected partners includingKPMG,Government of OntarioandMaple Leaf Foods, and we’re part of the 2024 EYEntrepreneurs Access Network. We recently secured investment funding, and our growth is limited only by building the right team, and making our customers community successful.OUR COMPANY VALUESguide our team and shape our culture: Ownership Mentality Customer Centricity High Performance Turning Potential into Momentum Wellness Accountable FlexibilityWe’re a hybrid organization with 5 teammates (soon to be 7 ), including 2Recruiters, anAccount Executive, ourFounder/CEO, and aContent Videographer. We’re headquartered in Toronto with recruitment operations expanding to Calgary, serving clients across Canada and expanding to the US. We’re mostly hybrid with remote work options, and the team travels to meet clients when needed.We’re fast-paced and metrics-driven, but we also play the long game. Collaboration is keyourAccount Executiveswork with clients, while ourRecruiterswork with candidates, so teamwork and communication matter.About the RoleWe’re looking for aremote Operations Finance Coordinatorto serve as right hand to ourCEOcoordinating financial information flow and day-to-day operations that keep our fast-growing company running smoothly.You’ll coordinate contractor administration (onboarding, documentation, weekly timesheet collection approvals, organizing billing/payroll information for our back office partner), internal team payroll and commissions, compliance coordination, and weekly margin reportingthe repeat foundational tasks that drive our business. Beyond this, you’ll research grants and funding opportunities, support ad-hoc projects (employee onboarding/offboarding, operations optimization, event coordination), and work acrossAccount Executives, Technical Recruiters, Social Media Manager, Back Officepartners, and ourCEOto remove bottlenecks wherever they appear.Our IDEAL CANDIDATE brings3-5 years of experience in operations, executive assistance, or administrationideally in professional services, tech recruiting, or staffing. You’ve coordinated financial information (timesheets, billing, payroll data) without doing the actual accounting. You’re detail-obsessed, naturally curious about how the business works, and proactively seek cost or time savings. You thrive in small, scaling companies removing bottlenecks that enable the team to move faster.Your performance will be measured by information accuracy and timeliness, documentation precision, zero contractor start date delays, actionable grants research, and system-building for operational excellence.You’ll work across the entire team and coordinate withBack Officepartners,Legalpartners, and various clients and prospects. This position reports directly to ourFounder/CEO.Youll be doing things like:Contractor Payroll Billing:Collecting weekly timesheets from contractors and submitting across multiple client systems; gaining approval of submitted timesheets from client; diplomatically following up with slow-to-approve hiring managers; maintaining billing/payment accuracy so we never pay for unapproved time; managing difficult clients with persistent communication; escalating to ourCEOwhen needed.Contractor Compliance Onboarding:Managing all new contractor compliance as per specific client requirements (background checks, credit checks, education verification etc.); tracking timelines to prevent start date delays; serving as onboarding contact for documents, supporting a strong contractor and client experience once onboarded; expense submission processes, and procedures; orchestrating handoffs acrossSales,Technical RecruitersandBack Office.Intern