Admin Services Coordinator at CBRE | Lahore

Lahore – Punjab – PakistanAbout The RoleThis position will be the key contact for reception services and to provide support to administrative duties required on site.What You’ll DoGreet visitors warmly, determine the nature of their visit, and direct them appropriatelyAnswer, screen, and forward incoming phone calls while providing information, taking messages, and handling inquiriesAct as an administrative liaison to others within or outside the department and company.Draft correspondence, compile and prepare data for administrative reports and presentations.Coordinate unique events and conferencesManage office supplies, ensuring adequate stock, and coordinate maintenance or repairs as needed.Provide general administrative support, including data entry, filing, and document managementPrepare and proofread letters, emails, memos, and other documents, ensuring accuracy and professionalismSchedule appointments, meetings, and travel arrangements for staff, maintaining accurate calendarsSupport FM in day-to-day operationsPrepare materials for leadership meetings.Maintain organized records, files, and databases, ensuring confidentiality where requiredReceive, sort, and distribute incoming mail and packages, and prepare outgoing mailPerform other duties as assigned to support the smooth operation of the officeManage drivers and create log and support staff duties and overtime, ensuring adherence to labor laws and company policiesCoordinate and maintain the overall organization and efficiency of the office environment including RMAssistant associates queries related to fuel cards.Coordinate vehicle maintenance and repairs and maintain records of service.Support in Vendor coordination and WO managementsupporting ad-hoc projectsAbility to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.Ability to effectively present information to an internal department and/or large groups of employees.Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine mattersOversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.Performs other duties as assigned.In addition to all above, other duties may be assigned by the line manager.RequirementsWhat you’ll Need:Individual contributor, no direct responsibility for leading others.Bachelors degree or equivalent combination of education and experience.A minimum of 2 years in Admin support Front Desk, Concierge, customer service or other hospitality experience is preferred.Excellent telephone mannerGood basic educationQhseActing in a manner that will not risk the health and safety of themselves and other employees affected by their actions or work, working in their area of responsibility to ensure occupational health and safety and in cooperation with the employer or employer representative and employee representative, and informing the employer representative or employee representative in the facilities and buildings in the workplace when they encounter a serious and near danger in terms of health and safety and if they see a deficiency in the protection measures, in line with the training organized by the CBRE QHSE Department and department managers and the employers instructions in this regard.Why CBREWhen you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values respect, integrity, service and excellence and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.Applicant AI Use DisclosureWe value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.Service line:GWS Segment