Administration Manager (Mashreq Global Network Pakistan) at Mashreq

Job PurposeLead, direct and manage the following functions of CoE Pakistan:-Purchase, Leasing Maintenance of:Good and servicesOffice SuppliesStationaryHospitality, Hotels, Service Apartments,Travel Arrangements complete processVisa ,Protocol Services,Airport Pick-up / send-off.Properties:Maintenance of all CoE premises directly or through the third parties.Identification of premises for leasing, outright purchase,lease negotiations and renewals.All logistics associated with opening new premises.Managing all matters related to properties (owned, rented) including maintenance, repairs, insurance, rent collection, security and adherence to related regulations.General Services:Repair of buildings, offices including relocation, planning, shifting, and coordination with all related services e.g. IT, Cabling, Electrical, builders, contractors, landlord, furnishing, interior designing, until the move happens and the office settles down.Inventory Management: Supervise warehousing and logistics, contracts with courier companies and ensuring remote working staff is completely equipped to perform their job responsibilities.Maintain updated list of Fixed Assets with the Insurance company. Liaison with insurance company to file claims of Fixed Assets.Responsible to look after overall Health, Security Safety of employeesKey result AreasIdentify new locations / remote working space for CoManagement of projects; fit out, renovation and relocation of new / existing CoE at best competitive cost and optimal utilization of resources / fixed assetEnsure maintenance team attends to complaint with regards office premises and/or any other administrative requirements of remote working staff.Direct (including re-engineering stream line) the purchases / procurement process to ensure quality consistency, standardization time lines and cost effectiveness of goods, furniture, office equipments, stationary and services such as hotel reservation, ticket booking, grocery, supplying water.etc.Develop, implement and monitor Service Quality Standards and Supplier Quality StandardEnsure maintenance / repairs of buildings in a cost effective manner.Liaise with owners of properties for existing / new location of branches / officesReview the terms and conditions of Tenancy Contract / obtain Legal Department opinion and arrange the issuance of rental payment.Ensure adherence to controls that governs the physical security and safety policies and standard operation procedures and disaster recovery plan.Manage the relocation / renovation projects to ensure smooth transfer at the minimal cost and optimal utilization of available resources / fixed assets.Monitor cost Liaise with Government authorities to ensure renewal of all licenses, permits and marketing promotions.Effectiveness of all the functions provided by the department. Preparing the estimate budget, real estate, reflecting project rationale, projected investments, revenues, expenses, breakeven periods and paybacks, approvals and signed off by delegated proper Business approvals prior to any commitmentsComply with CoE Pakistans policies for tendering, Selecting, appointing Ensure all contractual obligations are clear as to scope of work etc and terms and conditions cover Mashreq Banks interestsManage the financial expenditure budgets of the project and monitors costs to ensure compliance with planned expenditure. Ensure compliance with legal, regulatory, Fire life safety and environmental issues.Coordination between various internal (Tech., Marketing, Financial control, Operations, Safety Security, Cash management and Legal ) external parties ( Vendors, Project Managers, Architects, Contractors, government bodies, Central Bank) to achieve successful completion of the project.Coordinate with operations for correct capitalization and categorization of projects within approved time limitSafety and security access review , CCTV complete knowledgeOperating Environment, Framework and Boundaries, Working Relationships:The success of the job depends on understanding of the administrative needs of business, Authority Delegation Manual, Service Quality Standards, Supplier Quality Standards and local regulations related to the functionsThis requires close co-ordination and relationships with the ultimate user and supplier (internal and external customers at all levels) due to requirements of turnaround time, quality and cost effectiveness.This requires close co-ordination and relationships with the ultimate user and supplier (internal and external customers at all levels) due to requirements of turnaround time, quality and cost effectiveness.Job holder needs to continuously interact internally with Senior Managers of the Bank and externally with vendors, tenants and Local AuthoritiesProblem Solving:The nature of job is complex, varied and generally of non-routine nature involving cross functional and multi-vendor / user implications.As most of the job involve multiple customers / suppliers, the m

📊 Experience Required: Experience10+Year

⭐ Seniority Level: Mid-Senior level

🎯 Job Function: Administrative

See who Mashreq has hired for this role

🏭 Industries: Banking

👥 Number of Applicants: Over 200

📅 Posted Date: December 17, 2025