CEO Secretary at WPP Media | Karāchi

About WPP MediaWPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.WPP Media is WPPs global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.comAt WPP Media, we believe in the power of our culture and our people. Its what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP WPP Medias shared core values:Be Extraordinary by Leading Collectively to Inspire transformational Creativity.Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.Role Summary ImpactThe Executive Secretary to the CEO provideshigh-level administrative, strategic, and operational supportto the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEOs schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.Reporting of the RoleThis role reports to the CEO, WPP Media PKWhat Your Day Job Looks Like At WPP MediaExecutive Support Calendar ManagementMaintain and proactively manage the CEOs complex calendar, including meetings, appointments, and travel arrangements.Prioritize engagements and optimize CEOs time to align with business priorities.Prepare briefing materials, agendas, and background documents for all meetings.Communication CorrespondenceScreen, prioritize, and respond to CEOs email and communications on their behalf when appropriate.Draft letters, emails, reports, and presentations with accuracy and professionalism.Facilitate clear and timely communication between CEO and stakeholders.Meeting Coordination Follow-UpOrganize executive meetings, including logistics, materials, and minutes.Ensure action items are tracked and followed up with relevant teams.Attend internal/external meetings to capture key decisions and deliverables.Travel LogisticsPlan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.Prepare detailed travel briefs, expense claims, and itineraries.Confidentiality Information ManagementHandle sensitive information with discretion and strict confidentiality.Maintain organized records for legal, strategic, and operational documentation.Representation Stakeholder EngagementServe as a liaison between CEO and senior leadership, clients, partners, and internal teams.Represent the CEOs office professionally and appropriately in all interactions.Special Projects InitiativesLead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.Facilitate coordination with functional heads and project stakeholders.What Youll BringExceptional verbal and written communication skills.Superior organizational and time-management abilities.Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.Strong interpersonal skills with the ability to interface across all levels of staff and external partners.Strategic thinking with high emotional intelligence and discretion.Ability to anticipate needs, solve problems independently, and work under pressure.Qualifications SkillsEducationBachelors degree in business administration, communications, or related field (Masters preferred but not required).Experience3 years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.Life At WPP Media BenefitsOur passion for shaping the next era of media includes investing in our employees to help them do their best work, and were just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.We believe the best work happens when we’re together, fostering cr