Executive Support to CEO at Golden Hawk Technologies

Location: Islamabad (Remote)Timings: 1:00 PM 10:00 PM (Monday to Friday wit ha possibility of outside hours online support to CEO)Role Summary:The Executive Coordinator to the CEO will provide high-level administrative, coordination, and operational support to the Chief Executive Officer based in the United Kingdom. This role requires exceptional organizational skills, absolute discretion, and the ability to manage complex schedules across time zones. The position demands flexibility, proactive problem-solving, and availability to support executive engagements during off-hours when required.This is a trusted role that acts as an extension of the CEO, ensuring seamless day-to-day operations, effective stakeholder communication, and efficient execution of both business and limited personal administrative matters.Key Responsibilities:Manage and maintain the CEOs complex calendar, including scheduling meetings across multiple time zones.Coordinate, confirm, and prepare agendas for internal and external meetings.Handle email correspondence, follow-ups, and documentation on behalf of the CEO where appropriate.Maintain accurate records, meeting notes, and action trackers to ensure timely closure of tasks.Handle highly confidential and sensitive information with the highest level of discretion and professionalism.Act as a gatekeeper for the CEO, prioritizing requests and managing access appropriately.Arrange and coordinate international and domestic travel, including flights, accommodation, visas (where applicable), and itineraries.Provide logistical support for business engagements, events, and meetings.Support limited personal logistical arrangements as required by the CEO.Liaise with internal teams, senior leadership, vendors, and external stakeholders on behalf of the CEO.Ensure clear, timely, and professional communication between all stakeholders.Track deliverables and follow up with teams to ensure commitments are met.Assist with business-related tasks, presentations, reports, and documentation as required.Monitor action items from meetings and ensure timely execution.Support ad hoc projects and strategic initiatives assigned by the CEO.Skillset Required:Exceptional organizational and time-management skills, with the ability to multitask and prioritize in a high-pressure environment.Strong communication skills, both written and verbal, with proficiency in tools like Microsoft Office Suite, Google Workspace, and CRM systems (e.g., Salesforce or similar).Tech-savvy and comfortable with mobile apps, virtual collaboration tools (e.g., Zoom, Slack), and quick learning of industry-specific software.Flexibility for on-the-go availability, including evenings, weekends, and travel as needed; must have a reliable mobile setup for remote work.Discretion, reliability, and a proactive mindsetanticipating needs and solving problems independently.What We Offer:Competitive base salary.Professional development and clear career growth opportunities.A collaborative, supportive, and growth-oriented work culture.Exposure to international markets and clients.Job Specification:Bachelor’s degree in Business Administration, Communications, or a related field (preferred)4 plus years of experience in as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives, preferably in fast-paced industries like services, logistics, or tech marketplaces. Location: Islamabad (Remote) Timings: 1:00 PM 10:00 PM (Monday to Friday wit ha possibility of outside hours online support to CEO) Role Summary: Role Summary: